Cloud email Archiving, Email Preservation with on-demand ediscovery

Vaultastic’s cloud email archiving platform can help your organisation reduce data risks and always stay compliance ready.

Why is it important to preserve email data

60% critical information is in email

Critical information that is often stored in email includes agreements, contract negotiations, commitments, issues, invoices, reports, notifications, contacts, etc., makes it essential for the organization to preserve this data securely for extended periods of time to ensure business continuity and meet compliance goals.

Lean active mailboxes

Deploy a hierarchical mailbox architecture to keep only recent mail on the endpoints and all email on the archive. Lean active mailboxes mean faster syncs, faster email client response and lower risk of data theft, loss or data exposure from end points. When needed, users can access all their legacy email from their archive vaults on the cloud

Find lost or deleted email

In addition to data corruption at end points or complete loss of end points, users can accidentally or intentionally delete valuable email, putting the organisation at a grave risk.

94 percent of companies that experience severe data loss do not recover

Unlock trapped value

From an opportunity perspective, organisations who preserve email and can discover on demand are in a strong position to unlock the value trapped in historical email data and leverage email data as an asset by finding reusable knowledge pieces, conversations, usage patterns, and run analytics to gain business insights.

Challenges

1. Data Fragmentation: As employees come and go, their email data is collected and stored on various mediums such as tapes, drives, suspended mailboxes, endpoints, etc., creating fragmentation of the data, spread across the organization.

2. Raw unusable data: Traditional methods of preserving email data used by many organizations, increase data related risks and are not useful since all this data is stored in the raw form, making it difficult to access, search and leverage this accumulated wealth of information for business decisions, insights, knowledge discovery and extraction.

3. Data loss, theft, exposure: From out-of-control endpoints, businesses face the possibility of losing data and exposure of information putting the business at grave risk since email is carrier of critical and many times classified information.

4. Lack of a migration strategy, tools and ease: You are ready to de-risk and move all your data into a single archive. However, migrating all this fragmented information from traditional archive environments into a central cloud environment can be a time consuming, human intensive and difficult.

The Solution

Archive all email sent and received, protect the value in email data and make it available easily, and on demand.

Automated ingestion of email, automated migration tools supporting various email data formats, can help reduce the pain of capturing all email and migrating large volumes of legacy data from the traditional archive environments in-premise.

At Mithi, we are helping organisations just like yours, reduce the impact of fragmentation across the organisation by centralising email data in reliable, secure and always available email archives.

Besides archiving live email, Vaultastic supports easy automated upload of legacy email data to create an active email data lake, available for discovery and extraction on-demand to various stake holders.

Our archiving and ediscovery platform, Vaultastic, is an elastic cloud-native email data management solution making email data secure, accessible & useful while lowering business risks, reducing the operational and capital expenses and ensuring compliance readiness.

Data Residency compliance

A choice of region for storing your data, ensuring that you can comply with the data residency regulations of your industry.

Multi-layered Security

A tight multi-layered security protects against cyber-attacks and ensures that your sensitive data stored on our platform is encrypted, immutable and tamper resistant.

Automated data upload

Users can either migrate data directly from their live mailboxes or upload PST/EML/MBOX files at their own pace putting users in control of their schedules and projects.

Long term online retention

An elastic archive, which keeps all email of any period safe, online and search ready in durable, replicated tamper evident vaults, to help respond to compliance requests quickly.

Advanced Ediscovery

A RBAC based self service to perform deep ediscoveries with Boolean combinational queries of keywords, mail attributes and extract results in popular formats for an accurate response to recovery requests.

Single Combined archive

A single repository with a combined ediscovery access increases the value of the data by making all data available instantly.

The Vaultastic Edge

Specifically, to address the challenges of safe preservation, management and extraction of email data, the following capabilities can help:

Recommended Resources

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Expert Insights

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