Email Compliance, Cloud based Archiving, Advanced on-demand Ediscovery

Vaultastic’s cloud archiving platform can help by automating the archiving of active and legacy email data into durable, indexed vaults for on-demand discovery, case management and extraction

Why is it important to preserve email data

60% critical information is in email

Critical information that is often stored in email includes agreements, contract negotiations, commitments, issues, invoices, reports, notifications, contacts, etc., makes it essential for the organization to preserve this data securely for extended periods of time to ensure business continuity and meet compliance goals.

Growing need for Compliance

Organisations operating in regulated industry sectors, by law, must retain a copy of all email in an immutable repository and be ready to prove that the information is safe, replicated and tamper evident and provide tools to discover & extract information on demand.

Growing need for Information Governance

Regulated organisations must carefully deploy data retention and management policies for the emails of their staff to ensure availability for the right amount of time, control download and sharing of information and ensure accurate disposal of the data.

Challenges

1. Data Fragmentation: As employees come and go, their email data is collected and stored on various mediums such as tapes, drives, suspended mailboxes, endpoints, etc., creating fragmentation of the data, spread across the organization.

2. Raw unusable data: Traditional methods of preserving email data used by many organizations, increase data related risks and are not useful since all this data is stored in the raw form, making it difficult to access, search and extract in order to respond to compliance requests in a timebound and accurate manner.

3. Data loss, theft, exposure: From out-of-control endpoints, businesses face the possibility of losing data and exposure of information putting the business at grave risk of having incomplete information during legal or compliance investigations, since email is carrier of critical and many times classified information.

4. Poor Discovery and Extraction tools: Passive data lakes make it difficult to search for and extract relevant information within the timelines stipulated by the regulatory authorities.

The Solution

Archive all email sent and received in a single, central, safe cloud repository, protect the value in email data and make it available easily, and on demand.

Automated ingestion of email, automated migration tools supporting various email data formats, can help reduce the pain of capturing all email and migrating large volumes of legacy data from the traditional archive environments in-premise.

At Mithi, we are helping organisations just like yours, reduce the impact of fragmentation across the organisation by centralising email data in reliable, secure and always available email archives.

Vaultastic supports fast, accurate ediscovery along with case management tools, to help you collaborate with various teams on the search results, which help quickly respond to compliance and legal investigations.

Our archiving and ediscovery platform, Vaultastic, is an elastic cloud-native email data management solution making email data secure, accessible & useful while lowering business risks, reducing the operational and capital expenses and ensuring compliance readiness.

Data Residency compliance

A choice of region for storing your data, ensuring that you can comply with the data residency regulations of your industry.

Multi-layered Security

A tight multi-layered security protects against cyber-attacks and ensures that your sensitive data stored on our platform is encrypted, immutable and tamper resistant.

Single Combined archive

A single repository with a combined ediscovery access increases the value of the data by making all data available instantly. Automated migration tools improve productivity and ensure completeness of data in the archives.

Long term online retention

An elastic archive, which keeps all email of any period safe, online and search ready in durable, replicated tamper evident vaults, to help respond to compliance requests quickly.

Advanced Ediscovery

A RBAC based self-service to perform fast and deep ediscoveries with boolean combinational queries of keywords, mail attributes and extract results in popular formats for an accurate and timebound response to compliance requests.

Case management tools

Share and collaborate on search results with relevant stake holders to quickly respond to legal and compliance queries.

The Vaultastic Edge

Specifically, to address the challenges of meeting compliance regulations pertaining to email data, the following capabilities can help:

Recommended Resources

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Expert Insights

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